Ivms Officer M/F

• Monitor the timely deployment of trucks and equipment according to operational requirements.
• Track vehicle dispatch and arrival times to ensure efficient utilization.
• Ensure all journeys are initiated, monitored, and completed in line with company journey management standards.
• Escalate delays and operational disruptions to the relevant departments for immediate action.

• Monitor truck turnaround times at loading and offloading points.
• Track border crossing activities and identify delays affecting delivery schedules.
• Communicate operational delays to transport operations, logistics teams, and customers where required.
• Maintain records of loading, offloading, and border performance metrics.
• Recommend corrective actions to reduce downtime and improve fleet efficiency.

• Ensure drivers upload all required trip-related documents into the company's fleet management systems within specified timelines.
• Verify the accuracy and completeness of submitted documents.
• Follow up on outstanding documents and compliance requirements.
• Maintain electronic and physical driver records where applicable.

• Monitor driver behaviour through IVMS and telematics reports, including:
• Prepare daily, weekly, and monthly driver performance reports.
• Escalate safety violations and non-compliance issues to management.
• Support driver coaching and continuous improvement initiatives.

• Monitor fleet utilization and vehicle productivity.
• Identify underutilized vehicles and recommend optimization measures.
• Analyze fleet performance

Education

Bachelor's Degree or Diploma in any of the following fields:

• Logistics and Supply Chain Management
• Transportation Management
• Automotive Engineering
• Mechanical Engineering
• Logistics Operations
• Fleet Management
• Any other related discipline

• Minimum 3 years' experience in Fleet Management, Transport Operations, or IVMS Administration.
• Proven experience managing and monitoring a large commercial fleet using an IVMS platform.
• Hands-on experience in vehicle tracking, journey management, transport compliance, and driver performance monitoring.
• Experience within logistics, transportation, mining, oil & gas, FMCG, or large-scale fleet operations will be an added advantage.

Added Advantage

• Previous experience working with MiX Telematics or similar fleet telematics systems.

Required Skills and Competencies

Technical Skills

• Strong knowledge of IVMS and telematics systems. • Advanced Microsoft Excel skills, including:

o Pivot Tables o XLOOKUP/VLOOKUP o Data Analysis o Conditional Formatting o Dashboard Development o Reporting and KPI Tracking

• Fleet utilization analysis. • Journey management systems knowledge. • Fuel management and reconciliation. • Vehicle maintenance planning and monitoring. • Regulatory compliance management. Behavioral Competencies
• Strong analytical and problem-solving skills. • Excellent attention to detail. • Strong planning and organizational skills. • Effective communication and stakeholder management. • Ability to work under pressure and meet deadlines.
• Proactive and results-oriented approach. • High integrity and professionalism. • Ability to work independently with minimal supervision.

Working Conditions

• Ability to work extended hours, weekends, and public holidays when operational requirements demand.
• Availability to respond to transport emergencies and operational incidents outside normal working hours.
• Frequent interaction with drivers, transport coordinators, workshops, border agents, customers, and operational teams.

Key Performance Indicators (KPIs)

• Fleet utilization rate.
• Vehicle uptime and availability.
• Journey compliance rate.
• Driver behaviour compliance score.
• Fuel efficiency and fuel variance performance.
• Vehicle maintenance compliance.
• Regulatory compliance status.
• Timely renewal of vehicle permits and licenses.
• Reduction in loading, offloading, and border delays.
• Accuracy and timeliness of fleet reporting.
• Document submission compliance by drivers.

Key Reports to be Generated

• Daily Trip Count Report
• Daily Fleet Utilization Report
• Daily Fuel Management Report
• Daily Driver Behaviour Report
• Daily Route Deviation and Exception Report
• Daily Fuel Consumption and Variance Report
• Monthly Fleet KPI and Management Performance Report