Assistant Imports Manager

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client EACOP, we are looking for a competent, skilled, and experienced Lifting Coordinator to work at Site

Assistant Import Manager

Based in Kampala, Uganda · Reports to the Import Manager

• Shipment & truck tracking
• Kampala–DRC routes: follow every truck from Kampala to final delivery in Kisangani and Beni.
• Mombasa–Kampala corridor (in addition): also monitor containers and trucks from Mombasa port

through Kenya (Malaba/Busia border) to Kampala — loading, transit times, stops and arrival at the

Ugandan ICDs

• Truck positions: monitor the live position of company-owned and subcontracted trucks on the GPS

tracking platform several times a day; flag stops, deviations and delays.

• Daily position report: maintain the daily fleet/shipment position report (truck, container, location,

status, ETA) and share it with the Import Manager and operations.

• Client & internal updates: keep clients and internal teams informed of status and ETA changes, under

the Import Manager’s direction.

• Border crossings
• Follow-up: track every truck through the Uganda–DRC border points used on the Kisangani and Beni

routes (e.g. Mpondwe/Kasindi, Goli/Mahagi) from arrival to release on the DRC side.

• Liaison: stay in contact with drivers, clearing agents and border staff to get each crossing done as fast

as possible.

• Escalation: escalating queues, holds or missing documents to the Import Manager early, with a

proposed fix.

• Documentation
• Document files: prepare, check and file import and transit documents per shipment (bill of lading,

commercial invoice, packing list, transit/customs declarations, DRC import documents).

• Completeness checks: confirm documents are complete and consistent before trucks leave, to avoid

holds at ICDs and borders.

• Clearing agents: follow up clearing agents on pending entries, releases and delivery orders.
• ICDs & container handling
• ICD follow-up: track containers at ICDs and depots (Mombasa, Nairobi and Kampala-area ICDs)

arrival, customs status, release, loading and gate-out.

• Storage & demurrage: monitor free days, storage and demurrage dates; alert the Import Manager

before charges start.

• Empty returns: follow up the return of empty containers to the designated depots and keep the

interchange records.

Job Description · Assistant Import Manager Page 2

• Reporting & administrative support
• Subcontractor checks: gather proof of delivery and trip evidence so the Import Manager can validate

subcontractors work before invoices go to Finance.

• Records: keep trackers, files and the shipment database up to date and accurate.
• Back-up: stand in for the Import Manager on routine follow-up when they are travelling or unavailable.
• Candidate Profile
• Ugandan national, Kampala-based, with a solid understanding of logistics and freight forwarding.
• Working knowledge of the Mombasa–Kampala and Uganda–DRC corridors, border crossing

procedures, ICD operations and import/transit documentation.

• 1–3 years of experience in import, transit, clearing or transport operations.
• Comfortable with GPS truck-tracking platforms, Excel and daily reporting.
• Organized, detail-oriented and proactive; able to follow many shipments at once and chase until things

move.

• Good communicator by phone and on the ground with drivers, agents and border staff.
• English required; Swahili and/or French an asset for the DRC side.
• Integrity in handling documents and supplier relationships.
• Reporting & Location
• Reports to the Import Manager.
• Based in: Kampala, with occasional travel to ICDs, border points and bases as needed.

Interested and qualified applicants should submit their applications through the link below:

Note: Only shortlisted applicants will be contacted.

Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.